5 Top Tips for Exhibiting at Outdoor Events and Markets This Winter

Winter markets and outdoor events offer excellent opportunity – especially if you’re exhibiting your brand or hosting others. The cooler months present unique challenges: shorter days, lower temperatures, potentially muddy or icy terrain and unpredictable weather. But with the right preparation, your stand can thrive – even when the elements don’t play fair.

Whether you’re a vendor preparing your own stall or an event organiser managing dozens of exhibitors, here are five critical tips to maximise your performance this winter season.

1. Use Bespoke Lighting & Visible Stand Graphics

As daylight fades earlier and stands are set up for cold evenings, lighting becomes both a functional and visual asset. Choose LED or rechargeable lighting systems that attach to your shelter’s centre pole or canopy. Clear, bold signage and printed banners help your brand stand out in dim conditions.

2. Choose the Right Shelter & Weather‑Proof Accessories

A strong shelter is your base for winter exhibiting. Consider a pop‑up gazebo with waterproof canopy, optional sidewalls and robust anchors. Add banners, table covers and printed flags so your stand looks professional and is equipped for wind, rain or snow.

3. Maximise Exposure With Scale and Height

In markets and events where many stalls line up side‑by‑side, height and space utilisation matter. Use secure elevated signage such as feather flags or sky‑banners to draw attention from a distance. This helps your stand get found and recognised – especially when traffic is distracted or evenings draw in early.

4. Promote Your Presence & Communicate Efficiently

Whether you’re exhibitor or organiser, clear communication is vital. Pre‑event marketing (social media posts, event listings, location maps) increases footfall. On the day, use clear signage (entry/exit flows, queue management) and ensure your stand is visible, accessible and inviting – even if the weather turns.

5. Prioritise Comfort, Safety & Ease for Staff and Visitors

Winter events demand more than displays. Prepare for muddy or icy ground, cold staff and brisk visitors. Choose flooring solutions or mats for slips, provide heaters if permitted, and ensure your exhibition shelter allows good circulation. A comfortable visitor is a more engaged visitor.

Final Thoughts

Winter exhibiting doesn’t have to be a risk – it can be an advantage when you’re prepared, visible and ready for the conditions. At Surf & Turf Instant Shelters, we are the industry‑leading experts in pop‑up gazebos and event accessories. Whether you’re exhibiting or organising, our comprehensive range is designed to help you look professional, stay visible and sell more – whatever the weather. Call 01925 819608 or email info@surfturf.co.uk to discuss your winter event requirements.